Re-Elect

Evan Hope

Delhi Township Clerk

Michigan's Township Clerk of the Year, 2007

Responsibilities of the Delhi Twp. Clerk

Board Member:

The Township Clerk is elected every four years at the time of the Presidential Election and serves as a voting member of the Township Board which includes but is not limited to the following responsibilities:

• Adopting Township policies

• Adopting Township ordinances

• Approving the budget

• Approving all expenditures over $10,000

• Approving the hiring of certain staff

• Approving contracts

• Serving on assigned committees

Election Administration:

The Clerk Administers all elections in Delhi Township and for Holt Public Schools.  The Clerk plans, organizes, and oversees election activities including but not limited to:

• Processing of absentee ballots

• Preparing and testing voting devices

• Supplying precincts with necessary supplies for election day

• Proofing ballots

• Coordination of facilities for polling locations

• Training Election Inspectors

• Issuing, validating, and certifying petitions for local candidates and issues

• Relocation of precinct boundaries

Voter Registration

The Clerk Maintains the voter registration files, which includes but is not limited to:

• Registering new voters

• Making address/name changes to current voters

• Canceling voters when they move or become deceased

• Issuing voter ID Cards to all voters

• Maintaining Voter Master Cards with signatures of all registered voters

• Updating voter history for all voters after each election

Records Management:

The Clerk is the official custodian of Township records, books and documents such as oaths, bonds, ordinances, and resolutions.  The Clerk is also responsible for producing and keeping minutes for Township Board of Trustees meetings.  The Clerk oversees the document imaging system, and also publishes and posts legal notices. 

Financial Records:

Under State Statute the Clerk is responsible for keeping a record of the expenditures made for the Township. The Clerk approves all payments made by the Township.

Cemetery Administration:

The Clerk is responsible for the administrative operations of the Township cemetery which includes:

• Preparing and maintaining records

• Handling the sale of lots

• Preparing lot deeds

• Preparing legal documents for transfer of burial rights and other documents related to cemetery operations

Township Newsletter:

Evan Hope introduced "DelHi Neighbor!", a quarterly newsletter to help keep residents informed of important Township news and events.

Township Web Site:

Although not an official duty prescribed to the Clerk, Evan Hope designed, implemented and currently maintains the township Web Site at www.delhitownship.com.

Purchasing:

The Clerk oversees the purchasing of  materials and supplies that are used at the Township Hall.

Licensing and Applications:

The Clerk's Office processes various licenses and applications such as Transient Sales Licenses.

Mail Room/Copy Room:

The Clerk's Office maintains the copy/mail room, maintaining all equipment, and processing the township mail.

Info Line/Operator Line:

The Clerk's Office answers the general information line for the Township as well as the operator line.

Notary Public:

The Clerk's Office provides Notary Public Service at no charge to Delhi Township residents and business owners.